Spring Break in the Office: Encouraging employees to relax and recharge

Insperity Tip Sheet

Spring Break in the Office: Encouraging employees to relax and recharge

With ever-changing office technologies, employees are often just a phone call, text message or email away from work, making true vacation time feel unattainable. In fact, according to the U.S. Travel Association, Americans left 768 million vacation days unused in 2018.


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To help employees rest and recharge, Heather Lopez, manager of HR services with Insperity, offers the following tips for managers to encourage team members to take time away from the office and spend time with their family and friends.

Walk the talk
Leadership starts at the top. If company leaders do not make vacation a priority for themselves, employees may feel pressured to avoid time away from the office. When managers plan to utilize paid time off (PTO), they should communicate plans to employees, encouraging them to do the same. This may help reduce the guilt that some team members feel when they consider taking time off to recharge or to spend time with family. Additionally, while on vacation, managers should set an example by staying off of email and away from other work-related communications.

Set clear expectations
Consider explicitly stating in the organization’s PTO policy that the company endorses a healthy work-life balance and encourage team members to take time away from work to spend time with family and friends or to simply recharge. In addition, managers should periodically communicate the company’s PTO policy throughout the year to remind employees of the available benefits. Underscoring that work-life balance is fundamental to the company’s culture and reminding employees of the policies in place may help them feel more comfortable taking time away from the office.

Support team members
When preparing to return to work, team members may feel overwhelmed by an avalanche of emails, to-do lists and meetings that have piled up during their time away. To help ease this concern, managers can work with employees to establish a plan prior to their PTO, which brings other team members into the loop on any ongoing projects to help ensure they continue to run smoothly. This can help employees rest while away and ease the post-vacation transition to normal office life. Reserving the first day back for catch-up, instead of back-to-back meetings that will keep team members away from their desks, can help avoid the dread that may accompany the end of a vacation.

When employees are happy, they may be more productive and engaged, which can positively impact a company’s bottom line. Managers who are supportive of PTO and communicate the benefits of taking time to recharge may see benefits to their employees, teams and the organization as a whole.

Media outlets are welcome to use these tips and attribute them to Heather Lopez, SPHR, SHRM-SCP, CPP; Manager of HR Services, Insperity. Those interested in speaking with Heather can schedule an interview by contacting Caitlin Piche at caitlinp@kgbtexas.com.

About Insperity
Insperity, a trusted advisor to America’s best businesses for more than 33 years, provides an array of human resources and business solutions designed to help improve business performance. Insperity® Business Performance Advisors offer the most comprehensive suite of products and services available in the marketplace. Insperity delivers administrative relief, better benefits, reduced liabilities and a systematic way to improve productivity through its premier Workforce Optimization® solution. Additional company offerings include Traditional Payroll and Human Capital Management, Time and Attendance, Performance Management, Organizational Planning, Recruiting Services, Employment Screening, Expense Management, Retirement Services and Insurance Services. Insperity business performance solutions support more than 100,000 businesses with over 2 million employees. With 2019 revenues of $4.3 billion, Insperity operates in 82 offices throughout the United States. For more information, visit http://www.insperity.com.


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